Ensure Social Media and Collaboration Compliance

Collaboration may well be the biggest new buzzword of the century, as companies learn to use the numerous portals and Internet-based applications now available to drive innovation and community, including Microsoft SharePoint® Server, instant messaging and social media platforms.

It’s a do-more-with-less business environment now, and that means silos of information are out of date. Everything is shared, commented upon, and distributed widely. It’s a wide-open conversation, and managers in the best organizations in the world are learning that the benefits are worth the risks - as long as the risks are managed for governance, compliance, and appropriate content.

SharePoint Server has taken advantage of this collaborative approach and changed the way companies are communicating internally and externally. And while SharePoint has improved communication by connecting people, teams and information, it has also introduced new business challenges. Policing SharePoint’s collaborative portals for compliance with corporate communication and branding policies, and meeting privacy and industry-specific compliance regulations is no simple task. HiSoftware Compliance Sheriff® for SharePoint® can help your organization manage SharePoint’s compliance challenges reliably, consistently and automatically.

Social Media and Collaboration Don’t Have to be Scary

Companies are posting through SharePoint to blogs, wikis, discussion forums, MySites and TeamSites and crossing their fingers that everyone will behave properly. However, beyond HR policies on appropriate content, it is possible to effectively manage social media and collaborative content to ensure inappropriate material stays out of these channels and that your enterprise meets compliance in crucial areas such as ensuring personally identifiable information (PII) is not exposed and other regulatory landmines.

Compliance Sheriff for SharePoint can monitor the communication coming through your company’s electronic channels.

Compliance Sheriff for SharePoint is a Single Solution for Social Media and Collaboration Needs

The comprehensive Compliance Sheriff for SharePoint suite from HiSoftware is a single solution to automatically monitor and report on problems within collaborative portals and social media postings. It will provide detail on all of these potential compliance issues: governance, risk management, compliance, privacy, accessibility, website quality, and inappropriate content such as expletives, hostile language and sexually suggestive material.

The HiSoftware Compliance Sheriff for SharePoint Social Media and Collaboration Module:

• Automatically monitors communication from SharePoint’s collaborative portals including MySites, TeamSites, Blogs, Wikis, discussion forums and other social networking tools so managers can:

• Protect the organization’s reputation by monitoring SharePoint portals for inappropriate content and obscene language
• Prevent the accidental posting of confidential information or personally identifiable information (PII) using the workflow feature to stop sensitive or inappropriate content from being published.
• Leverage HR acceptable use policies to mitigate risk, protect the organization from potential harmful exposure, educate employees and improve behavior.
• Provide unsurpassed team services, workflow capabilities and a flexible, scalable enterprise monitoring system that identifies and checks changes in all corporate online portals.
• Enforce your brand image by monitoring for conformance issues like logo consistency and integrity, correct legal name usage, copyrights and more.
• Produce detailed reports to help developers and Quality Assurance professionals pinpoint and fix content, interaction and usability defects.
   

• Automates Reporting and Auditing of Online Portals:

• Receive automatic notifications for critical issues directly via email
• Schedule reviews to meet your company needs: daily, weekly, or monthly
• Set up HTML reports to be automatically posted to the enterprise server, allowing collaborative problem solving even as collaboration is being managed
  

Learn more about HiSoftware Compliance Sheriff for collaborative and social media needs:

See how Compliance Sheriff can help verify SharePoint GRC, privacy, quality and accessibility across your company’s collaborative portals. 
Ensure your enterprise online content meets and exceeds your customers’ needs. Contact a HiSoftware solutions expert to discuss your compliance needs today.
Download the HiSoftware Compliance Sheriff for SharePoint Social Media and Collaboration Data Sheet 64K | Need Alternative Content?